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Creating Accessible PowerPoints

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Course Overview:

Your team will learn how to create presentations in PowerPoint that are accessible to users with a range of disabilities. You’ll be guided through the process, from selecting a template to creating an accessible PDF version. Creating accessible PowerPoints will become part of the way you develop presentations.

Learning Objectives

  • Setting up your presentation

    Learn best practices for choosing templates and saving the PPT file.
  • Image descriptions

    Learn how to add image descriptions for both informative and decorative images.
  • Data tables

    Learn how to create and format accessible tables.
  • Check your work

    Learn how to run an accessibility check and resolve errors and warnings.


This training is primarily intended for anyone responsible for creating presentations and is applicable to a wide audience.

Time estimate:

This training typically takes one hour.

Topics covered:

During this training, we typically cover the following topics:

  • Accessible templates
  • Adding metadata
  • Adding alt text
    • Informative images
    • Decorative images
  • Text formatting
  • Creating accessible data tables
    • Table design
  • Checking reading order
  • Using PPT’s accessibility checker
  • Creating a tagged PDF
    • Understanding tags
    • Using Acrobat’s accessibility checker
    • Reviewing the results

Frequently Asked Questions

We’re here to help you achieve better digital accessibility. If you can’t find an answer you need, please contact us.


Our team makes training recommendations based on your unique needs and project timeline. We incorporate training strategically, weaving sessions into your project, so that your teams have the skills they need when they need them, making an immediate impact. Building skills in-house throughout our engagement sets you up for continued success.

As many as you’d like! We don’t limit participants, because as educators, our goal is to build your organization’s skills. We open up our training to your entire team, so you have the help you need to sustain accessibility across your organization.

Of course you can! As you train with us, you can develop your own internal training library, which can serve as a resource for your current and future employees.

Yes, we can work with your vendor! We recommend training be provided in the most accessible format possible and will work directly with your caption provider to implement. If you don’t have a caption provider, we can make recommendations.

Talk to an expert about your accessibility needs.

We’re excited to partner with you to help your organization reach, engage and serve more people, more fully.
Schedule a Free Consultation
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